5 Essential Tips for Choosing the Right Event Organizing Software

5 Essential Tips for Choosing the Right Event Organizing Software
5 Essential Tips for Choosing the Right Event Organizing Software

The impact of technology on event management is massive. A recent report from Bizzabo showed that organizations are investing more than ever on event organizing platforms. Although the platforms can greatly make the work manageable, it can also raise certain complications. Hence, if you are looking for an event organizing solution, you should pick the one that makes sense for your events’ needs. Below, in this article, you can get the information about 5 essential tips for choosing the right event organizing software.

Nevertheless, with the luxury of abundant options in event software solutions nowadays, you might find it hard to pick the right solution, such as Tixily. Here are five critical tips to help event organizers choose the best organizing software that fits their needs and preferences.

Tip #1: Define Your Needs Early On

Before choosing an event organizing platform, organizers need to consider their unique requirements. Do they have complex conditions for cancellation or a particular reviewing process for abstracts? They should attempt to define their needs as early as possible, so they can come into an agreement and understanding with an eligible service provider. This formulation also allows them and their team to search for event management software that accurately meets their requirements as much as possible.

Tip #2: Choose Software with Comprehensive Solution

Sometimes, event organizers choose to utilize different pieces of software for each part of the event. For example, using software for the registration of attendees instead of paper. Perhaps, third-party software is utilized to manage mailings, or a spreadsheet platform is used to schedule time.

Using different platforms and software for different parts of an event would bring a considerable disadvantage down the line. For instance, since all the attendees registered in each platform are the same people, the event organizers would be wasting their time and effort editing the same details across different platforms.

Therefore, choosing an all-in-one solution would be ideal for saving both time and money. Event organizers should also make sure that the software can manage all the data of their event and has an easy interface for easier and faster navigation.

Tip #3: Check the Reliability of the Support Team 

Often, there will be unexpected problems occurring during an event. Hence, choosing a software provider with excellent and reliable customer support is critical during these scenarios to ensure any urgent question or issue is addressed promptly.

Tip #4: Perform an In-depth Background Research

Event organizers should assess the eligible event organizing software providers thoroughly by running a background check on the latter or ask them directly. Here are some examples of questions they can ask:

  • What experience does the software provider have with regards to required events?
  • Does the software cater to their needs?
  • Is the provider genuine and reliable?

Some software providers offer free trials of their software. Event organizers should take advantage of this opportunity to try and test the software to see whether it fits their needs. Tixily, for instance, has a free plan which allows up to 5,000 registrations, 500 schedule items, and 200 exhibitors.

Tip #5: Consider Whether the Software Should Run as an External Service or In-house

Most event organizing systems save data in the providers’ location, which means that event organizers do not have complete access to the whole data pool. Therefore, they should verify with their organization whether their privacy policy allows for such a storage method for personal data.

Event organizing software offers easy-to-use online registration and event ticketing web application with a state-of-the-art scheduler, allowing you to manage an event effectively and efficiently. Aside from defining your needs and preferences, you need to consider several other factors to ensure you pick the right software. These factors include the software’s services solutions, support team, reliability, and data storage system.