Summer is just around the corner, meaning it’s finally time to dust off those winter projects and get things in line in time to take advantage of those nice, sunny days. Most people are organizing their house, so why not organize everything else as well? Fortunately for you, organizing everything to get it done is easier than ever, thanks to the internet. Whether it is using a bookmarks app or having an online task planner, there are many options online for intrepid task-doers to help them tackle their most pressing tasks and organize themselves for Summer.
Originally built as a project management tool, Trello takes a very visual approach to task organization. Tasks are created as “cards”, which are then organized into “boards” of similar tasks. “Lists” can then be made to organize your boards into a manageable workflow and can even be used to separate out personal and professional tasks.
You can attach files to these tasks and comment on them, which in turn updates everyone else using the same board, perfect for large-scale or professional planning among groups of people. What’s more is that many apps integrate with Trello, making for a multifaceted app that can be widely adjusted with new applications. Trello is widely available on most devices and computers and is free with some purchase options available.
At first glance, Any.do seems remarkably simple. Its main functionality is to make simple to-do lists, but it is also capable of much more. Its calendar function can remind you of important events and dates either at a certain time or when you are in a particular area. It can pair with other applications to bring you increased functionality. Lastly, it comes built-in with a personal assistant that can help streamline task creation and even complete some tasks by itself.
Another project management tool that can be easily adapted, Asana is most useful if you’re working in a team or need to involve a lot of people. Create tasks, set priorities and due dates, and even assign people (or let them assign themselves) to the tasks. For those that like to plan ahead, Asana is among the best options.
Frequent tasks can be made into templates for easier use, and each task can be integrated into a calendar for step-by-step tracking. Supplemental documents and comments can be made on individual tasks every step of the way, perfect for those who really like to stay on top of every task.
For those more focused on the short-term, Microsoft To-Do is a perfect option. It allows you to set tasks for the day that reset each day, allowing you to focus on a few clear tasks. Of course, you can still view your older tasks and Microsoft To-Do will even make suggestions on what to accomplish first. Alongside many other apps, Microsoft To-Do offers calendar reminders, repeat task options, and note-taking features as well. On top of it all, Microsoft To-Do is completely free on all devices.
Evernote is one of the best task management tools simply for its ease of use and versatility. Write a note, take a picture, make a list, or even record an audio reminder. What’s more is that there are a ton of add-ons available, ensuring you can customize Evernote as you see fit to make the most of this simple app.
Perhaps even simpler than Evernote, Wunderlist does one thing and one thing well: creating tasks. While it lacks the multimedia capabilities of other apps, Wunderlist is very optimal for what it does.
Make to-do lists and organize them into groups, create sub-tasks to those lists, and supplement them with files, notes, and even audio logs. Share it with your family or just certain people and utilize advanced search options to find exactly what you need when you need it. Wunderlist is free with some paid options and is available on all devices.
Todoist is one of the most task management apps out there, in part for its ease of integration and very visual method of portraying tasks. Similar to Wunderlist, Todoist allows you to make tasks, organize them into categories and sub-tasks, color-code jobs, and delegate tasks.
What sets Todoist apart, however, is its ability to visualize progress and productivity goals, adding a nice touch to your task management. Additionally, it interfaces very well with other productivity tools such as Dropbox and Google Drive.
While not the most flashy app on this list, Microsoft Planner is nevertheless an option used by many, not least of which because it is included with Microsoft 365 Suite. However, Microsoft 365, is easily one of the most flexible. Like all the rest, you create tasks, set due dates, and assign them to team members.
While not the best for personal organizations, it can nevertheless be an effective tool, especially for professional organizations with access to it already.
Life isn’t just a series of tasks, often times you need a place to organize all of the various files you’ve accrued as well. For that, Dropbox is a simple, widely available resource that can store and sort all of your files.
Whether they are photos of your recent trip or tax documents you need for later, Dropbox is a one-stop drop for all of your various files. What makes Dropbox even better is that, since it is Cloud-based, you can access it from any device, allowing you to place and retrieve files with ease.
The easiest and most widespread of these apps is one you’re probably already using. Google Calendar is such a simple way to organize your life events and dates that it could easily fit into anyone’s routine. Make events and plan out your day, easily and from your phone. Get updates and cross out what you’ve done.
While it may not be the best option to track your tasks, it is certainly the easiest. Of all the apps to try, starting with one you probably already have is the simplest way to go.